Without a doubt, Outlook has changed a lot over the years. Some updates are fantastic. Others? It may not be the best, but it’s still an incredibly strong way to communicate with others.
Regardless of which version you’re using, these Microsoft Outlook tips can streamline everyday tasks. We’ll show you things like how to sort your messages and organize the most important ones.
The following are Outlook tips and tricks for the desktop version, but they can be applied to the web app as well.
1. Schedule emails in advance
Scheduling a message to be delivered is one of the most universally useful Outlook tricks on this list. Start by composing a new email using the New Email button in the desktop app.
Write an email and choose a recipient. Click on Option in the Outlook ribbon above. choose late deliveryasking for more options. Add the desired delivery time by enabling the not deliver before option, adding the date and time the message should be sent.
This is advice that can be especially valuable for professionals. If you know the recipient is most likely to open a message at a certain time, why bombard your inbox as soon as possible? Birthdays, important reminders, and other upcoming events can be taken care of ahead of time using this handy Outlook feature.
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2. Automatically archive emails
If you can automate any part of your day, we highly recommend the convenience. You can save yourself tons of clicks by automatically archiving incoming messages with this simple Outlook trick:
Choose an existing folder or create a new one using Ctrl + Shift + E.Right-click the message or recipient you’d like to create a rule for.Press Rulesasking for more options. choose Always move messages from: and choose the file you want to send them to. This will help organize your inbox.
We firmly believe in the power of Inbox Zero. If you hate looking at clutter, this is the best way to tame a busy day.
3. Adjust font size
We love to personalize our correspondence with a unique, attractive and easy-to-read font style and size. You can change the default font in Outlook in many areas, including the font in messages you send, forward, reply to, and more:
To go Proceedings > Options > Mail > Stationery and Fonts…Select the font you want to change.new mail messages – Sets the default font for original messages you compose.Reply or forward messages – You can have a different font on the messages you are forwarding or replying to. This setting is primarily for the two checkboxes that allow you to mark your comments with your name (or other text) or with a different text color.Compose and read plain text messages – The other person will receive your plain text messages in a standard font, but if you want to use a nicer font when you’re writing your message, you can. Just understand that the font will not be sent with the message. Select the options you want to apply to the default font, such as font style and font size. Select okay to the end to save the changes.
4. Create a folder for common searches
Finally, one of our favorites. If you’re always looking for one thing or another, you can create a custom search folder that excludes the query. All you need to do is click on it and you will have a constantly updated folder full of your results:
About him Binder tab, right click on search folder.Using the Create a custom search folder option, type the search terms you want to use.Name the folderand is ready to use at any time.
An alternative way to use this feature: include keywords in notes and reminders to yourself, allowing you to quickly access important documents and other information.
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Source: news.google.com